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WIOA Administrative Assistant

Definition:

            Employees in this class are under the general supervision of the WIOA Director.  The Administrative Assistant performs a variety of administrative, secretarial and clerical duties of a moderately difficult nature.

Examples of Work Performed:

  • Uses VOS software to view and create reports for Business Services and the WIOA program.
  • Compiles data from VOS and other sources to assist in preparation of Dashboard report, and other reports.
  • Clerical Assistant to WIOA Program Director and WIOA Coordinator.
  • Assists with grant applications and other documents.
  • Assists with communication to include: letters, memoranda, report forms, tables, plans, grants and other documents.
  • Answers telephone, giving routine information and routing other calls to appropriate person.
  • Coordinates and organizes board meetings, member files, minutes, record keeping and all other compliance relating to board members and board staff.
  • Uses copier to make copies of various documents, including typed material for grant applications and all correspondence types for filing purposes.
  • Creates and designs flyers, adverts, emails, letters for business service and WIOA advertising.
  • Maintains accounts and grant balances within the accounting software.
  • Maintain and monitor WIOA budgets for Career Service Provider and One Stop Operator.
  • Prepares program reimbursement claims for WIOA.
  • Performs other work as required.

Required Knowledge and Abilities

  • Knowledge of and proficient in Excel, Word, Adobe, Outlook and PowerPoint.
  • Knowledge of WIOA policies and procedures.
  • Knowledge of on the job training, incumbent worker training and consolidated business grants.
  • Knowledge of modern office practices, procedures and equipment.
  • Knowledge of the goals and aims of the South Central TN Development District.
  • Ability to type accurately from plain copy and from rough draft at a reasonable rate of speed.
  • Ability to understand and follow oral and written instructions.
  • Ability to assemble and bind various documents.
  • Ability to maintain records and files in accordance with established procedures.
  • Ability to establish and maintain an effective working relationship with the public or other employees.

Qualifications:

Education equivalent to graduation from high school including or supplemented by courses in general office practices and experience in business informatics. Associates or Bachelors degree preferred.

Historic Preservationist

Definition:

Employees in this class work under the general supervision of the Executive Director and the specific supervision of the Community Development Program Director. The Historic Preservationist will provide professional services and technical assistance to the local governments in the South Central Tennessee Development District region, assisting in the identification and preservation of historic sites and properties.

Examples of Work Performed:

• Provide information relative to historic preservation programs and practices to local governments, interest groups, and individuals within the South Central Tennessee region.
• Conduct an inventory of historic assets (ex: phosphate sites, transportation routes, wooden farming structures, historic events, etc.) as deemed a priority by the Tennessee Historic Commission and local governments.
• Assist local governments with tourism, cultural preservation, and planning efforts by providing an inventory of historic assets relative to their county or region that will assist in the enhancement of the local economy;.
• Assist with the nomination of properties to the National Register of Historic Places by preparing National Register nomination applications.
• Provide protection for significant cultural resources through the involvement in project review procedures established under Section 106 of the National Historic Preservation Act, Executive Order 11593.
• Oversee the implementation of Downtown Revitalization grants and loans.
• Assist in the preparation of Community Development grants as well as grant administration of those grants if they are funded.

Required Knowledge and Abilities:

• Knowledge of the national Register of Historic places and nomination procedure.
• Ability to perform environmental reviews and assessments.
• Ability to present consultations of Section 106.
• Knowledge of the Certified Local Government programs and advise Historic Zoning Commissions.
• Ability to coordinate survey efforts of undocumented historic sites.
• Ability to work with preservation partners statewide.
• Give technical assistance to communities and individuals.

Qualifications:

A graduate degree in history, historic preservation, architectural history, architecture, or closely related field; or a bachelor’s degree in one of these plus one of the following: (a) at least two years of full-time experience in research, writing, teaching, interpretation, or other demonstrable professional activity with an academic institution, historic organization or agency, museum or other professional institution; (b) or substantial contribution through research and publication to the body of scholarly knowledge in one of these fields. Must show proof of $250,000 liability insurance and valid driver’s license.

Community Development Specialist

Definition:

Employees in this class are under the supervision of the Executive Director and specific supervision of the Community Development Director. The Community Development Specialist assists in the implementation of the community development work program.

Examples of Work Performed:

• Administers the Community Development Block Grants as required under the contract between the city or county and SCTDD.
• Researches the economic, social, and demographic status of the South Central Tennessee Development District and responds to data requests from within the SCTDD region.
• Assists in the planning and preparation of community development re¬lated grant applications for local governments and other entities.
• Performs other duties as required.

Required Knowledge and Abilities:

• Ability to administer grants in accordance with state and federal regulations.
• Ability to interpret state and federal programs and make explanations to Board of Directors, local officials and interested citizens.
• Knowledge of sources of information and statistical analysis techniques.
• Ability to prepare grant applications, community studies, and other documents in accordance with local, state and federal guidelines.
• Ability to make public presentations and to express ideas clearly, concisely and convincingly.

Qualifications:

Degree from an accredited four-year college or university in public administration, business administration or related field.

Mailing Address: Attention: Employment
101 Sam Watkins Blvd.,
Mt. Pleasant, TN 38474

Interested applicants may contact our HR Coordinator via phone or email:

Debbie McMullin

HR/Benefits Coordinator
931-379-2902
dmcmullin@sctdd.org

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