Openings

Definition:

Staff members in this class are under the general supervision of the Executive Director.  The Executive Assistant provides high-level administrative, secretarial and clerical support to the Executive Director and staff members of a moderately difficult nature.

 Administrative Job Responsibilities:

• Provides administrative support to various departments to ensure efficient operation of office.
• Manage daily schedules, appointments, and meetings for the Executive Director; compose routine correspondence for Executive Director and staff.
• Handle confidential information and sensitive matters with discretion and professionalism.
• Responsible for receiving, sorting mail and coding and making bank deposits.
• Assist with the preparation and coordination of Board and Committee meetings, including drafting agendas, scheduling, and organizing logistics.  Serves as the recording secretary for all committees, ensuring accurate documentation of meeting minutes, decisions, and action items. 
• Distribute packet information to all directors and board members in advance of meetings and maintain organized records of all meeting documents.
• Maintain accurate records of grant activities, including financial documentation and progress reports.
• Manage grants as assigned by the executive director.
• Represent the executive director from time to time at meetings or events.
• Ability to meet deadlines under pressure.
• Answers phone calls and supports visitors.
• Creates and designs flyers, inserts, emails, and letters.
• Carries out administrative duties such as filing, typing, copying, binding, scanning, submitting grant applications through Edison.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Assists with organizing and supervising of the Annual Board of Directors meeting and other committee meetings.
• Ability to work independently and as a team member to evaluate situations and make sound decisions.
• Researches the economic, social and demographic status of South Central TN Development District and responds to data requests from within the SCTDD Region.
• Develop, present, and execute marketing strategies across digital and print platforms; manage and maintain the SCTDD website.
• Post on social media channels, and other customer-facing communication, design and distribution of promotional materials, oversee branding and messaging consistency, execute, plan, and facilitate all SCTDD signature events, coordinate with staff, volunteers, and vendors to ensure successful event execution.

 Education and Experience Requirements:

• High school diploma or equivalent education, graduation from an accredited two year college or four years’ experience in a related field.
• Administrative assistant experience.
• Should be highly proficient in software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.

Qualifications:

 Applicant must be able to pass a criminal background check and provide a valid Tennessee Driver’s License and proof of vehicle insurance, with at least $250,000 limit of liability coverage. 

Employees in this class are under the direct supervision of the Executive Director.  The HR/Benefits Coordinator guides and manages the overall provision of Human Resource services and assists the Executive Director and Program Directors with policies and coordinates the implementation of employee-related services.

Examples of Work Performed:

• Recruiting, including placing job advertisements, scheduling and assisting with job interview and awarding of benefits and compensation package to new hires;
• Performs new employee orientation, explaining employee benefits, policy and procedures and executing clerical paperwork, i.e., withholding forms, insurance enrollment, retirement, etc.;
• Conducts, plans, and implements annual enrollment transfer of insurance;
• Updating employees on benefit changes;
• Executing exit interviews with terminated employees, collecting keys, cell phones, passwords, laptops, etc., and cancelling of any benefits, phone service and e-mail accounts;
• Maintain HIPAA files and personnel files in compliance with Labor Laws;
• Maintain current required State and Federal postings;
• Assist the Executive Director in the development of the personnel policy and procedures;
• Manages employee services and counseling;
• Performs payroll processing;
• Performs other work as required.

Required Knowledge and Abilities:

• Ability to communicate well with others and maintain good working relationships;
• Advanced skills in customer service;
• Skilled in MS Word and Excel;
• Expert knowledge of vendor benefits and benefits enrollment processes;
• Ability to read and comprehend instructions, correspondence, memos, and work place policies;
• Ability to write professional correspondences;
• Ability to speak effectively with other employees and/or vendors;
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals;
• Ability to multitask and perform under tight deadlines;
• Knowledge of labor laws and/or resources pertaining to such laws.

Qualifications:

Education should be a Bachelor’s degree in Human Resource Management and/or graduation from a standard high school with a minimum of 5 years’ experience as a Human Resource Assistant or Benefits Administration Manager. Must be able to pass a criminal background check.  Must provide valid Tennessee Driver’s License and proof of vehicle insurance with at least $250,000 limit of liability coverage.

Interested applicants may contact our HR Coordinator via phone or email:

Debbie McMullin

HR/Benefits Coordinator
931-379-2902
dmcmullin@sctdd.org