Notices
Request for Proposals – Accounting and Payroll Software Solution
SOUTH CENTRAL TENNESSEE DEVELOPMENT DISTRICT
REQUEST FOR PROPOSALS
ACCOUNTING AND PAYROLL SOFTWARE SOLUTION
RFP Number: SCTDD-2025-ACCT-001
Issue Date: November 6, 2025
COVER LETTER
Dear Prospective Vendor:
South Central Tennessee Development District (SCTDD) is pleased to invite your firm to submit a proposal for an integrated accounting and payroll/human resources software solution. This Request for Proposals (RFP) outlines our requirements for a comprehensive system to replace our current accounting platform and provide enhanced capabilities for managing federal and state grant programs.
Background and Project Purpose
SCTDD manages multiple federal and state grant programs and requires a robust solution capable of handling complex fund accounting, grant management, compliance reporting, and payroll/HR functions. Our current system, QuickBooks, does not adequately meet our needs for fund accounting, grant compliance, and integrated document management. We are seeking a single vendor solution that can provide seamless integration between accounting and payroll/HR modules while ensuring compliance with federal regulations including 2 CFR Part 200.
Scope of Services
We are seeking proposals from qualified vendors to provide:
- Comprehensive fund accounting and grant management software
- Integrated payroll and human resources management system
- Centralized document management solution
- Complete implementation services including data migration and training
- Ongoing technical support and system maintenance
Key Project Objectives
- Implement a cloud-based, integrated financial management solution
- Enhance grant management and compliance reporting capabilities
- Improve operational efficiency across all programs and departments
- Ensure compliance with federal, state, and local regulations
- Provide comprehensive training and ongoing support for staff
Proposal Requirements
Your proposal must include complete responses to all sections of the Vendor Questionnaire, detailed pricing information, client references, and all required certifications. Please review the RFP carefully and ensure your proposal addresses all requirements outlined in this document.
Important Dates
- RFP Issue Date: November 6, 2025
- Questions Due: November 20, 2025, by 5:00 PM CST
- Answers Posted: November 25, 2025, Click Here To View Document
- Proposal Deadline: December 11, 2025, by 2:00 PM CST
- Vendor Selection: Before December 18, 2025
Submission Instructions
Proposals must be submitted electronically in PDF format to:
Amy Ezell, CGFM
Finance Director
South Central Tennessee Development District
Email: aezell@sctdd.org
Read full information regarding proposal request here.
Certification on Behalf of Offeror
All questions regarding this RFP must be submitted in writing via email by November 20, 2025. Responses will be posted to all prospective vendors by November 25, 2025.
THDA Caper Public Notice
Please be advised of the following:
Enclosed, you will find the latest CAPER public notices in both English and Spanish. The CAPER serves to document the progress and achievements made in pursuit of Tennessee’s Consolidated Planning goals for the year.
The CAPER public comment period is scheduled to occur from August 30th to September 17th, 2024.
